Information on the Presentation Schedule

   
 

Technical Session and Presentation Codes

A three-character designator is used to identify each technical session, as in DTN, where:

  • D is a letter that designates the day of the session:
    • T designates Thursday sessions and papers.
    • F designates Friday sessions and papers.
  • T is a number that designates the time slot for the session. (See the program for exact session starting and ending times.) Technical session time slots are numbered consecutively throughout each day.
  • N is a letter that designates the parallel session within any time slot.
    • A is the first parallel session.
    • C is the third parallel session.
   
 

Session and Presentation Timing
   
 

Technical sessions are 90 or 105 minutes long. Special sessions are allocated the entire time with the format determined by the nature of the session. All of the paper sessions within the same time slot will maintain the same starting time for papers as shown in the table below. This is to enable "session hopping," where papers of interest are in different sessions but are not presented at the same time.

If there is a "no-show" author in a session, the moderator will conduct an open forum on the session's theme between the presenters and the audience during this empty time slot. Papers MUST be presented at their scheduled time. No papers will be rescheduled.

Each technical paper session will consist of four (4) or five (5) 15-minute segments. Each paper will be allotted 15 minutes for the presentation and questions. The moderator will use part of each of the 15-minute segments for introductions and instructions. The final 30 minutes of each session are for a group discussion. The design of the FYEE conference is to promote discussion and interaction. Thus, the sessions are not just people presenting material but also a place for people to share their insights on an issue. The discussion should be based on the theme of each session. The presentations should present ideas that the group can then discuss. Come to the session prepared to provide your insight.

Paper times for sessions are shown in the table below. H designates session starting hour of the session: mm designates the session starting minutes. (For example, if the session starts at 3:30 p.m., then H=3 and mm=30.) The starting time of each paper is indicated by H:mm + X where X denotes the number of minutes to add to the session starting time. (For example, in a 90-minute session that begins at 1:30 p.m., the fourth paper, as shown in the second column, begins at H:mm + 45 so that 1=3, mm=30 and X=45; the starting time is 2:15 p.m.)

SESSIONS 1 hour 30 mins EXAMPLE 1 EXAMPLE 2 EXAMPLE 3
Session begins: H:mm 8:30 1:30 3:15
First paper H:mm 8:30 1:30 3:15
Second paper (H:mm) + 15 min 8:45 1:45 3:30
Third paper (H:mm) + 30 min 9:00 2:00 3:45
Fourth paper (H:mm) + 45 min 9:15 2:15 4:00
General Discussion or Fifth paper (H:mm) + 60 min 9:30 2:30 4:15

A few specific items for presenters:

  1. The time allotted for both full and extended abstract papers at FYEE is 15 minutes for your talk, plus questions. You should rehearse your presentation to ensure that it will fit within these time limits.
  2. The final 30 minutes of each session are for a group discussion. The design of the FYEE conference is to promote discussion and interaction. Thus, the sessions are not just people presenting material but also a place for people to share their insights on an issue. The discussion should be based on the theme of each session. The presentations should present ideas that the group can then discuss. Come to the session prepared to provide your insight.
  3. Each of the session rooms will have both an overhead projector and an LCD projector connected to a computer. If you are planning to use PowerPoint, please bring two copies of your presentation on different media (e.g., a CD plus a memory stick) so that you have a back-up copy, just in case. You also could post a copy on your personal web site so that you can download it, if necessary.
  4. Please be at your session room 15 minutes prior to the scheduled starting time. This will allow time to meet the session chair and other speakers, discuss session procedures, and preload all of the electronic presentations onto the computer in the session room.