Information on the Presentation Schedule

   
 

Technical Session and Presentation Codes

A three-character designator is used to identify each technical session, as in DTN, where:

  • D is a letter that designates the day of the session:
    • M designates Monday sessions and papers.
    • T designates Tuesday sessions and papers.
  • T is a number that designates the time slot for the session. (See the program for exact session starting and ending times.) Technical session time slots are numbered consecutively throughout each day.
  • N is a letter that designates the parallel session within any time slot.
    • A is the first parallel session.
    • C is the third parallel session.
   
 

Session and Presentation Timing
   
 

Technical sessions are 90 minutes long. All of the paper sessions within the same time slot will maintain the same starting time for papers as shown in the table below. This is to enable "session hopping," where papers of interest are in different sessions but are not presented at the same time.

If there is a "no-show" author in a session, the moderator will conduct an open forum on the session's theme between the presenters and the audience during this empty time slot. Papers MUST be presented at their scheduled time. No papers will be rescheduled.

Each technical paper session will consist of four or five (4-5) 15-minute segments. Each paper will be allotted 15 minutes for the presentation and questions. The moderator will use part of each of the 15-minute segments for introductions and instructions. The final time in each session (at least 15 minutes) will be a group discussion. The design of the FYEE conference is to promote discussion and interaction. Thus, the sessions are not just people presenting material, but also a place for people to share their insights on an issue. The discussion should be based on the theme of each session. The presentations should present ideas that the group can then discuss. Come to the session prepared to provide your insight.

Paper times for sessions are shown in the table below. H designates the session starting hour: mm designates the session starting minutes. (For example, if the session starts at 3:30 p.m., then H=3 and mm=30.) The starting time of each paper is indicated by H:mm + X where X denotes the number of minutes to add to the session starting time. (For example, in a 90-minute session that begins at 10:30 a.m., the fourth paper, begins at H:mm + 45 so that H=10, mm=30 and X=45; the starting time is 11:15 a.m.)

SESSIONS 1 hour 30 mins EXAMPLE 1 EXAMPLE 2 EXAMPLE 3 EXAMPLE 4
First paper H:mm 8:30 10:30 1:30 3:30
Second paper (H:mm) + 15 min 8:45 10:45 1:45 3:45
Third paper (H:mm) + 30 min 9:00 11:00 2:00 4:00
Fourth paper (H:mm) + 45 min 9:15 11:15 2:15 4:15
Fifth paper or Discussion (H:mm) + 60 min 9:30 11:30 2:30 4:30
Discussion (H:mm) + 75 min 9:45 11:45 2:45 4:45

A few specific items for presenters:

  1. The time allotted for both full and work-in-progress papers at FYEE is 15 minutes for your talk, including questions. You should rehearse your presentation to ensure that it will fit within these time limits.
  2. The final 15 minutes of each session with for a group discussion.
  3. Each of the session rooms will have an LCD projector, screen, and computer. It is recommended that presenters use the computer in the session room. If you are bringing your own computer, please have the appropriate cables to connect. The session moderator will help presenters load all their presentations on the session room computer. Please have a back-up copy of your presentation, just in case.
  4. Please be at your session room 15 minutes prior to the scheduled starting time. This will allow time to meet the session chair and other speakers, discuss session procedures, and preload all of the electronic presentations onto the computer in the session room.